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Booking Terms and Conditions

 

*Please retain a copy of this for your reference

 

You are required to pay us a non-refundable deposit of £200/ $360 or 20% whichever is the greater per booking. Your deposit will be applied to your rental cost; this will be confirmed by e-mail with the outstanding balance due 8 weeks prior to the arrival date. A processing fee of £15.00 / $25.00 is applied to all reservations and is non-refundable at any time this is to cover our administrative costs.
 
Once your reservation has been confirmed you will receive an e-mail including your Booking ID # which is required to access My Reservation- your secure online reservation management tool. This provides you with immediate 24-hour real-time access to your electronic travel documents, including directions and vacation home access details. Your vacation home access details are only accessible once the final payment has been secured. Please Note: All RESERVATIONS MUST RETURN A SIGNED CREDIT CARD AUTHORIZATION FORM TO Orlando4villas. Upon receipt of this document, access to the downloadable brochure will be granted. Please note your Reservation will be confirmed with in 24hrs.
 
If you are reserving a property within 8 weeks of the arrival date the total reservation amount is due. The total amount for the rental will automatically become non-refundable. You will be emailed a reservation confirmation providing you with a unique booking ID number. This information will be required to login to My Reservation and retrieve full access to your chosen vacation home.

 

Orlando4villas will not be held responsible for any home owner failing to update their availability calendar.
 
What is Instant Book?
Orlando4villas listings that display the Instant Book are currently utilizing a live calendar feed. Please keep in mind that instant book does NOT guarantee availability.

In the unlikely event we have to cancel or relocate your reservation due to unforeseen circumstances, or a non-updated availability calendar we will endeavor to place you in a vacation home of similar standard. In the unlikely event this is not possible we will refund all monies paid to Orlando4villas excluding the processing fee. Under no circumstances will any compensation be paid to the renter in the event of a cancellation or relocation of a booking. We reserve the right to substitute comparable accommodations without notice or liability should a property become unavailable for the following reasons. There are emergency maintenance issues (i.e. broken air conditioning) that would prohibit use, foreclosure of property or damage caused prior to your arrival. Orlando4villas strives to comply with all reservation requests for specific vacation homes. However, due to changes in residence ownership, unforeseen mechanical problems, or any other circumstances, we or no company cannot guarantee a specific rental property. We reserve the right to change assignments without notice or liability should a residence become unavailable.

 

Indemnification
Guest hereby agrees to indemnify and hold Orlando4villas harmless for injuries or other losses to guests, persons and property that may occur in connection with guest's use of the premises. Guest further agrees that as agent for the owner or manager of the Premises, Orlando4villas has no control over the condition of the Premises. Orlando4villas will cooperate in forwarding any complaint or concern to the owner and manager of the Premises, but shall not be obligated to correct any condition or hazard associated with the Premises.

 

Orlando4villas are pleased to accept payments by all major credit cards, Pay Pal. 
Orlando4villas are pleased to accept payments by all major credit cards, Pay Pal. In the event that a reservation is made within 28 days of arrival and payment is made via debit/ credit card, the following supporting documents must be provided in order to secure the reservation, the below information can be up loaded via My Reservation

 

Amendment of reservations, any amendment to a confirmed Reservation, will incur a charge of $70.00 or £40.00 Administration fee; this excludes additional requested services and additional stays.

Minimum stay is 3 nights (subject to homeowner’s discretion) depending on property and season. If you have reserved a vacation home for less than 7 nights a cleaning fee will be charged as per the detailed price. This will be at the home owner’s discretion if an owner declines a min stay reservation we will contact you to move your reservation to another property with your consent or refund you the renter all monies paid No compensation will be given for cancelled reservations for less than the minimum stay for that property.

 

All Final Payments must be made 8 weeks prior to the arrival date submitted on your booking agreement (Please confirm with your bank for any International Bank charges that may occur). Orlando4villas will automatically request the final payment by email payment link approximately 8 weeks prior to your arrival. It is the renter’s responsibility to inform Orlando4villas of any change of email address, failure to respond to final payment reminders could result in loss of reservation and deposit.

 

Credit Card Authorization Form
A signed security damage authorization form may be required by Orlando4villas prior to check-in. You will be notified prior to your arrival if this is required. This form is required to provide security against any malicious damages, inventory discrepancies, excess housekeeping or excess trash. Subject to satisfactory inspection of the property after departure the authorization will be voided within 14 days of your departure.
Renter hereby authorizes Orlando4villas LLC to charge the credit/debit card for the cost of repairs, replacement or extra cleaning for all damage, breakage and/or loss incurred during his/her stay. In the event of damage to the premises, its equipment, furniture or carpeting the renter shall be responsible for damage. Costs exceeding the security deposit, including collection costs and attorney’s fees will be the renter’s responsibility. Documentation & Photographic evidence detailing damages and charges will be provided to the guest upon request.

  1. O4V Bookings made within 8 weeks of the arrival date must be paid in full including the refundable security deposit,  A scanned or photographed copy of a valid government issued ID must be provided with a name and address that matches the payment method.

Standard $350.00 or £250.00

Reunion Resort Homes Exclusive Homes up to 5 bedroom $500.00 or £350.00

Reunion Resort Homes Exclusive Homes 6 bedrooms and above $1000.00 or £750.00

A security bond is required for all bookings. The amount of deposit will vary depending on the size of the house. A signed Security Deposit authorization form must be received  prior to guest receiving access information.

Quotes: Orlando4villas prices quoted are valid for 14 days and prices are subject to change without notice

 

Occupancy
It is a condition of booking that the maximum number of occupants does not exceed the total amount the property has listed it can accommodate. Violation of this condition will result in the immediate removal of the property with no refund.
 
Accidental Damage Plan(ADP)
ADP will be automatically applied to your reservation. 

All bookings are subject to a Accidental Damage Plan Fee  for accidental damage to the vacation home and reflect on your final payment. If damage exceeds $500.00 / £250.00 Orlando4villas will bill the guest for the shortfall. Orlando4villas reserves the right to exercise any legal remedies to pursue the amount owed from the guest, please note that intentional damage or gross negligence to the vacation home will result in additional costs. The guest agrees that the lead name submitted on the booking form remains responsible for all loss from the property or its inventory during the rental period. Please note: Fees paid for ADP are NON-REFUNDABLE. Payments for the protection plan will not be accepted after the guest has entered the vacation home. The lead name will be held responsible for any damages that are not covered on ADP. A valid credit card number must be provided to Orlando4villas. Property managers may also require a credit card number on arrival to act as security damage in case of intentional damage. Please Note You must notify Orlando4villas of ANY damage to the unit during your occupancy or this plan is void. You acknowledge that some third-party providers offering certain services such as the vacation properties and/or activities may require you to sign their liability waiver, registration form and/or their security deposit form upon arrival.
ADP ensures that you will not be charged for damages that are clearly accidental.

The Accidental Damage Plan Fee is a damage waiver that will cover accidental or inadvertent damages. The value of damage waived for accidental or inadvertent damages is based on the property size and location. Please be advised that intentional damage or gross negligence will result in additional costs. The damage must be reported by the guest prior to their check out. No charge backs will be levied against any payments made in settlement of the agreed rental made with a credit card transaction as deposit, balance or full payment after the departure date

1. ADP does not cover loss of use of the vacation home
2. ADP does not cover damage caused by any pet brought to the vacation home
3. Theft or loss of keys
4. Acts of God
5. Intentional damage is not covered under the ADP Protection Plan
6. ADP does Not include defect of electrical appliances
7. Additional cleaning or removal of excessive trash
8.The Lead name on the Reservation Authorizes Orlando4villas or management company to charge any additional fees to cover:

 

Orlando4villas will also hold credit card details of all guests and any damages will be automatically deducted after an inspection of the home upon your departure. A charge of 10% will be added to the owner’s costs to cover our admin and credit card fees.
 
Pool Heat
If I have ordered pool heat, I understand that should the temperature drop below 55 degrees the pool heater may shut off. There are no refunds for pool heat, refunds will only be provided if the pool heater is physically broken and verified by the local management company. The renter must have this in writing from the local management company. The pool Safety fence must be kept erected at all times for the safety of children. No compensation will be given for a malfunctioning heater. The pool is cleaned and chemically balanced every week for your safety and comfort; however, on rare occasions it may be necessary to apply extra chemicals to the pool to maintain safe and correct chemical levels. Should this occur during your stay it will be necessary for you to be out of the pool for a period of 12-24 hours for safety reasons. Do not allow unsupervised children to use the pool or spa. Items such as clothes, toys etc. must not be left in the spa.

 

Property Issues
Please Note: upon arrival at your vacation rental if you find any issues relating to the reserved property you should Immediately inform Orlando4Villas and the local property manager, the local property manager will reasonably endeavour to fix the problems, failure to notify Orlando4Villas or the Local property manager in writing whilst in resort, All compalints filed after the departure date will not be considered.

ou should immediately notify the Company or the on-site property manager of any problems relating to the Property. The Company will reasonably endeavor to fix the problems but will not consider complaints filed after you have left the Property.


Resort Fee's
IMPORTANT:  Regal Palms charges a daily resort fee per townhome (not per person) which is not included in our nightly rates. Orlando4villas authorize all of its management companies to deal directly, promptly and immediately with any concerns or complaints our guests may have during their stay. The management company has the rights to negotiate directly with the guest in order to resolve any issue or concern at that point in time. The guest is required to register any complaint with the management company involved and demand proof of the claim. Orlando4villas will not accept any unregistered complaints made after the stay. Refunds or compensation will not be provided to a guest if the claim was not registered with the management company during the guest’s dates of stay. The claim must then be validated by the management company.

 

Location

The map location shown on each listing will only show the area in which the home is located. 


 
Disclaimer

Liability – All properties are privately owned and neither the owners nor Orlando4villas, the management company, accept any responsibility whatsoever for personal injury, accidents, loss or damage to persons or personal effects, however caused.
Vacation Homes for Sale - If a property should go on the market for sale or in the event a property should sell and no longer be available for rentals, Orlando4villas will make every effort to find similar accommodations. If we cannot find a comparable accommodation the renter will have the option of selecting from available properties at the published rate or receiving a complete refund of monies paid for your vacation rental only. Excludes flights, attraction tickets, car rentals
Price Policy - The owners reserve the right to increase or decrease their prices shown on this website at any time. The price shown on the booking confirmation will be the price that applies when you made your booking.
Changes to Orlando4villas Website - Orlando4villas takes great pride in our service and are continually striving to make improvements to the website. Orlando4villas Ltd reserves the right to change or remove (temporarily or permanently) any part of http://www.orlando4villas.com change these Terms and Conditions at any time without notice
 
CANCELLATION POLICY:

 

I understand and accept the cancellation policy of Orlando4villas as follows: